Annual Inspection Checklist Template for Owners & Clubs
Maintenance · Free template
The annual inspection itself is your A&P/IA's job — this checklist is the owner's and club's side of it: gathering what the shop needs, tracking the recurring items that come due alongside the annual, and making sure nothing airworthiness-related falls off the calendar. Staying ahead of these is the difference between a scheduled downday and an airplane grounded on the weekend three members needed it.
Before the annual
Give your shop a head start. Pull the aircraft and engine logbooks, the list of open squawks, and any airworthiness directives (ADs) or service bulletins you're tracking. The more organized you arrive, the less the annual costs in labor hunting for records.
The recurring items to track alongside it
The annual is one of several recurring requirements. Depending on how you're equipped and operated, you may also be tracking the transponder and altimeter/pitot-static checks (24 calendar months), the ELT battery, the 100-hour (if used for hire or instruction), and VOR checks. Keeping every one of these with its next-due date or tach target is what keeps the airplane legal — and what club software is built to do automatically.
The template
Records to gather
- ☐Airframe logbook
- ☐Engine logbook
- ☐Propeller logbook
- ☐Current list of open squawks / discrepancies
- ☐AD compliance record
- ☐Weight & balance / equipment list
- ☐STC & 337 records (modifications)
Recurring inspections — record next-due
- ☐Annual inspection — last done / next due
- ☐Transponder check (24 cal. months) — next due
- ☐Altimeter / pitot-static (24 cal. months) — next due
- ☐ELT battery — next due
- ☐100-hour (if for hire/instruction) — next due tach
- ☐VOR check (30 days, IFR) — last done
At the annual
- ☐Open squawks handed to the shop
- ☐ADs reviewed for compliance
- ☐Discrepancies found — list & disposition
- ☐Parts / labor estimate approved
- ☐Return-to-service logbook entry received
- ☐Tach / Hobbs at completion recorded
After — update your records
- ☐Next-due dates updated for all recurring items
- ☐Maintenance records filed with the aircraft
- ☐Members / partners notified aircraft is back in service
Or skip the paperwork.
FlightBoard's maintenance & inspection tracking does this digitally — shared across your whole club, always up to date, on any device. Free forever for individual owners.
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